Municipalities managing thousands of infrastructure assets – bridges, roads, water mains, storm drains, and public facilities – need a system that provides complete visibility across departments while maintaining accuracy over decades of service life.
Fieldshare’s municipal asset management software goes beyond traditional asset registers by combining your GIS data from ArcGIS with operational, financial, and project information in one connected platform. This integration gives public works teams, engineers, and finance departments a holistic view of all infrastructure assets, enabling smarter decision-making and more effective capital planning. Teams can visualize assets on interactive maps, track condition assessments, monitor lifecycle data, and identify maintenance priorities without switching between disconnected systems.
By connecting location-based insights with operational data, this public infrastructure management software helps municipalities optimize resources, reduce emergency failures, and demonstrate fiscal responsibility to taxpayers and oversight bodies.
- Centralized asset registry with GIS integration to map and track thousands of infrastructure pieces across your jurisdiction
- Condition assessment tracking with visual dashboards identifying high-priority assets requiring immediate attention
- Long-term capital planning tools that forecast replacement timelines and budget requirements for 10+ year horizons
- Cross-departmental data sharing so engineering, operations, finance, and management all work from the same source of truth
Preventive maintenance and systematic inspections are critical for avoiding costly infrastructure failures and ensuring public safety – yet many municipalities struggle with paper-based work orders, scattered spreadsheets, and manual scheduling that leads to missed inspections and reactive repairs.
Fieldshare’s government project tracking software empowers public works departments to schedule inspections, create and assign work orders, and track maintenance activities from initial request through completion with full accountability. Field crews can access complete asset information, historical inspection reports, and safety checklists on mobile devices – even offline at remote infrastructure sites – and upload photos, notes, and condition assessments directly into the system. The platform’s automated scheduling and notification features ensure nothing falls through the cracks, from routine preventive maintenance to urgent repairs flagged during inspections.
By digitizing maintenance workflows and creating complete lifecycle records for every asset, this municipal maintenance scheduling software helps municipalities extend infrastructure lifespan, prevent emergency failures, and demonstrate due diligence to oversight bodies and the public.
- Mobile-first inspection tools with offline capability so field crews can capture data at remote infrastructure sites without internet connectivity
- Automated maintenance scheduling based on asset condition, regulatory requirements, or time-based intervals with notification alerts
- Photo documentation and GPS tagging for every inspection, creating defensible records for liability protection and audit compliance
- Real-time progress tracking and task assignment to coordinate staff, contractors, and vendors across multiple simultaneous projects
Effective infrastructure management requires turning asset data into actionable insights that support long-term capital planning, budget prioritization, and regulatory compliance – yet many municipalities struggle to extract meaningful analysis from data scattered across multiple systems and spreadsheets. Fieldshare’s canadian compliance management platform provides advanced analytics tools that help decision-makers evaluate asset conditions, identify deterioration trends, and prioritize infrastructure investments based on risk, cost, and community impact.
The platform supports compliance reporting for federal and provincial infrastructure programs, helping municipalities meet regulatory standards and demonstrate accountability for grant funding. By integrating financial data with operational metrics and asset condition assessments, this public infrastructure management software ensures that capital investments are prioritized for maximum community benefit while maintaining full audit readiness. Municipalities can evaluate risks, optimize multi-year budgets, and justify infrastructure expenditures with clear, evidence-based insights that satisfy oversight bodies, elected officials, and taxpayers.
- Custom report templates for federal and provincial grant applications, infrastructure assessments, and regulatory compliance submissions
- Automated data aggregation from multiple departments and projects, eliminating manual spreadsheet compilation and reducing errors
- Comprehensive audit trails showing data access and modifications, ensuring compliance with public sector accountability requirements
- Long-term capital forecasting tools that connect asset condition data to budget planning for 10+ year infrastructure investment horizons
- Centralized project tracking connecting timelines, budgets, contractor activities, and deliverables in one accessible platform
- Real-time budget monitoring with variance alerts that flag potential cost overruns before they become significant issues
- Contractor and vendor management with invoice tracking, work order documentation, and payment approval workflows
- Progress reporting tools that generate status updates for council meetings, oversight committees, and public communication
Municipal infrastructure creates documentation that must remain accessible for decades – engineering drawings, inspection reports, maintenance records, permits, easements, and compliance certificates that may be needed years or even generations after creation. Fieldshare’s public infrastructure management software provides comprehensive document control capabilities that organize all infrastructure-related files in a structured, searchable system connected to the assets and projects they support. The platform replaces scattered file shares, email attachments, and paper archives with a centralized repository where documents are automatically linked to relevant assets, making retrieval instant rather than requiring hours of searching through filing cabinets or folder hierarchies.
- Centralized document repository organizing engineering drawings, permits, inspection reports, and compliance certificates by asset and project
- Automatic document-asset linking ensuring files are connected to relevant infrastructure for instant retrieval
- Version control maintaining complete revision history with approval tracking for audit compliance and legal defensibility
- Advanced search capabilities allowing retrieval by keyword, asset, date range, document type, or department across all records
Fieldshare’s municipal asset management software provides a GIS-integrated asset register that combines your ArcGIS data with operational, financial, and project information in one connected platform. Public works teams can visualize all infrastructure assets (bridges, roads, water mains, storm drains, and public facilities) on interactive maps, filtering by asset type, condition, department, or geographic zone. The City of Medicine Hat achieved a 300% increase in efficiency after implementation, scaling from 250 to over 750 assets per coordinator. This visual approach replaces scattered spreadsheets with inconsistent naming conventions, giving engineering, operations, finance, and management departments a single source of truth for smarter decision-making and long-term capital planning.
Yes. Fieldshare’s government project tracking software empowers public works departments to schedule inspections, create and assign work orders, and track maintenance activities from initial request through completion with full accountability. Field crews can access complete asset information, historical inspection reports, and safety checklists on mobile devices (even offline at remote infrastructure sites) and upload photos, notes, and condition assessments directly into the system. The platform’s automated scheduling and notification features ensure nothing falls through the cracks, from routine preventive maintenance to urgent repairs flagged during inspections. All inspection history is automatically archived with the asset, creating a complete lifecycle record essential for demonstrating due diligence to oversight bodies and the public.
Fieldshare’s Canadian compliance management platform provides the data structure municipalities need to comply with Ontario Regulation 588/17. You can document asset inventories, track condition assessments, record current levels of service, and maintain lifecycle cost projections, all requirements for compliant asset management plans. The platform supports the July 2024 and July 2025 regulatory deadlines by organizing the data you need for core and advanced infrastructure categories. You can create custom report templates for Infrastructure Canada, FCM, and provincial programs that pull data from multiple sources (inspection forms, photos, maintenance costs, and project timelines) to generate comprehensive documentation with a single click. By integrating financial data with operational metrics and asset condition assessments, Fieldshare ensures that capital investments are prioritized for maximum community benefit while maintaining full audit readiness.
A CMMS (Computerized Maintenance Management System) focuses on day-to-day work orders, preventive maintenance schedules, and inventory tracking. Asset management software goes deeper: lifecycle planning, risk-based prioritization, condition forecasting, and capital investment planning. Fieldshare combines both: you get robust work order and maintenance functionality plus the strategic planning tools to manage assets over their full lifecycle. This integrated approach means your daily maintenance decisions connect to long-term infrastructure planning, and you avoid maintaining separate systems that don’t communicate with each other.
Fieldshare integrates with Esri ArcGIS and other mapping platforms, allowing you to visualize assets spatially and assign work orders based on location. Assets can be easily imported from your existing GIS database, allowing municipalities to spatially manage their infrastructure and create dynamic reports. This eliminates duplicate databases between GIS (static asset information like size, material, length, and slope) and maintenance systems (dynamic operational data). Field crews can navigate to assets using map-based interfaces on their mobile devices.
Fieldshare eliminates the problem of each department maintaining separate systems with inconsistent naming conventions and data formats. Multiple departments (public works, engineering, finance, and planning) can collaborate in one centralized platform, with each team having controlled access to information relevant to their work. The City of Medicine Hat noted, “I love having one place that everybody goes to for information; it prevents duplication and keeps everything consistent.” By replacing scattered spreadsheets and email-based coordination with a single source of truth, municipalities can ensure consistency across departments while maintaining appropriate access controls for sensitive information.
Yes. Fieldshare’s mobile app works fully offline, which is essential for remote infrastructure sites, underground inspections, or areas with poor cellular coverage. Crews complete inspections, update work orders, capture photos, and record measurements without internet access. Everything syncs automatically when connectivity returns. This eliminates the paper forms and manual re-entry that slow down most municipal operations.
Fieldshare’s government project tracking software provides comprehensive project management capabilities that connect asset performance to financial outcomes, ensuring every dollar spent aligns with strategic infrastructure goals and community priorities. The platform simplifies complex budget tracking by capturing costs, milestones, contractor invoices, and approval workflows in one centralized system with full visibility for project managers, finance staff, and oversight bodies. Teams can visualize project progress in real-time, detect budget variances early, and make informed adjustments before issues escalate into cost overruns or schedule delays. Reports can be generated for council presentations, showing the connection between maintenance investment and infrastructure condition.
Yes. Fieldshare uses an encrypted cloud infrastructure with data centers located in Canada, meeting provincial data residency requirements. Role-based access controls ensure staff only see data relevant to their responsibilities, and detailed audit logs track every system access and data modification. We support municipalities subject to provincial freedom of information legislation by maintaining organized, searchable records that can be produced on request. Many Canadian municipalities and government agencies currently use Fieldshare to manage sensitive infrastructure and environmental data.